The Department of Physical Therapy & Rehabilitation Science (PTRS) at the University of Maryland, Baltimore School of Medicine (SOM) has an immediate opportunity available for a Contracts and Grants Specialist. The Specialist will be responsible for pre-award and post-award grant management for large center and program grants in support of a federally funded PI . The PI has several active research grants and was recently awarded a Department of Health and Human Services (DHHS) National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR) Center Grant totaling $5m and covering multiple clinical sites. The Specialist will be responsible for preparing required budget reports for these awards, completing detailed reconciliation of assigned project budgets, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
The PI is an active faculty researcher and regularly submits federal grant proposals to the Department of Defense (DoD), DHHS, National Institutes of Health (NIH), and other private and federal sponsors. The Specialist will also be responsible for the PI's pre-award activities, which include assisting in the development, preparation, and submission of these grant and contract proposals, ensuring all applications meet agency and university guidelines and deadlines.
UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Provides contract and grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the required application documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.
Manages financial and research coordination for the RERC Center grant which includes expenditures, subcontracts, purchases, travel arrangements, and coordination of RERC meetings. Financial data will be available for monthly review through UMB's Quantum accounting systems and the procurement systems.
Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
Prepares annual financial reports of expenditure, quarterly effort reports, performance reports, service and maintenance contracts, realigning budgets between cores and sites by monthly analysis including working with the grants and research coordinator at the other institutions and preparing and distributing monthly financial reports to PIs of each core.
Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards.
Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure. Collaborate and coordinate with department management and leadership: Department Director of Finance, Sr. Pre-Award Research Coordinator, Director for Research Affairs, and Department Allied Health Administrator.
Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout. Prepare budget projections and grant renewals, Just in Time requests, and Biosketches.
Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.
Interprets and applies Federal, State, and sponsors guidelines and requirements.
Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
Performs other duties as assigned.
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