MAPTA: Mid-Atlantic Physical Therapy Associates

The Department of Physical Therapy and Rehabilitation Science (PTRS) for the University of Maryland School of Medicine (UMSOM) has an exciting opportunity for an Information Management Specialist (Academic Services Specialist).

UMSOM PTRS is dedicated to advancing the profession of rehabilitation through high-quality research, excellence in clinical practice, and advancement in curricular design and delivery. Our faculty are nationally recognized for their extensive experience. The Specialist will perform a variety of routine professional and analytical assignments involving the practical application of management principles and techniques to operational activities in support of the Clinical Education Office, Doctor of Physical Therapy program and the PhD in Physical Rehabilitation Science program in the PTRS department. This position is responsible for providing assistance in organizing and maintaining the operational functions of the department, and serves as a resource for students, faculty and staff by assisting with coordinating clinical education academic activities, and information management essential for the operation of the Clinical Education Office.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance and retirement options; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Primary Duties:

• Clinical Education Duties:
  • Maintains efficient and accurate databases that collect, analyze, monitor, and evaluate program operating policies and procedures as appropriate to the position. May assist with the design and implementation of systems necessary to collect, maintain, and analyze data.
  • Prepares, populates, supports, and maintains Clinical Education data via webCPI, CORE ELMS, Blackboard, and other learning management systems. Prepare data reports including various types of statistical tables, charts, graphs, and corresponding narrative. Collects, analyzes, interprets, and summarizes data in preparation for generation of reports.
  • Prepares, analyzes, and provides Clinical Education outcomes assessment data, clinical instructor data, CAPTE data, and student and student-site evaluations to director. Performs data collection and entries. Consults with directors regarding policies, trends, and interpretation of data and program needs following specific instructions.
  • Coordinates clinical education internal and external events such as annual PTRS Job Fair, CEU courses, Alumni of the Year event, and Clinical Education annual advisory meeting. Coordinates communications, marketing, registration, and completion of CEU events. Designs programs and flyers to support clinical education events. Collaborates with IT to enhance virtual delivery of CEU courses for all clinical partners.
  • Responsible for communicating all PTRS student clinical education requirement information to ensure compliance and maintaining regular and frequent communication with all PTRS students and clinical sites about clinical education requirements.
  • Assists with the management of the clinical site contract process and liability insurance.
  • Actively engages in clinical education internal and external communications with major stakeholders (e.g., PTRS faculty, staff, students, clinical partners, alumni, etc.) to support clinical education operations. Responsibilities include following-up on communications with directors and administration, maintaining virtual and real calendars, recording meeting minutes, establishing effective communication channels, and serving as a liaison between the program and officials within and outside the institution.
  • Creates online surveys (e.g., SurveyMonkey, MS Forms, Qualtrics) to prepare and collect data from sites, students, clinical instructors, etc.
  • Assists with blackboard management by managing and maintaining checklist items for documents in clinical education blocks.
  • Posts job descriptions for PTRS clinical partners upon request that is shared on PTRS approved social media groups.
  • Provides general planning to coordinate and facilitate the day-to-day activities and events of the clinical education office in the DPT program.
  • Perform other duties as assigned.
• PhD Program Duties:
  • Assists PhD Program Director with gathering the recruitment of DPT student applicant materials for the Dual DPT/PhD program.
  • Coordinates the PhD Applications process to include advertising recruitments, answering inquiries, checking for and compiling applications, and sending admissions decisions to the Graduate School.
  • Provides administrative assistance for the PhD program and serves as a liaison between the students and program director.
  • Verifies that course instructors have signed the Graduate School Grade Sheets and provides final grades to graduate school by the following scheduled times. Submits any grade changes in CARS.
  • Assists students with course registration as needed including interinstitutional enrollment.
  • Notifies Graduate School upon student's completion of comprehensive exams (STEP II notification).
  • Verifies student completion of regulatory trainings (e.g., CITI, VA). Verifies that mentor agreement is signed by each PhD student mentor and sends completed agreements to GPILS.
  • Schedules Graduate faculty meetings (3^rd Wednesday of every month) and takes meeting minutes. Attends monthly GPILS meetings (3^rd Thursday of every month).
  • Attends and assists with PhD Graduation ceremonies.
  • Performs other duties as assigned.

Education: Bachelor's degree in Business Management or related field. Master's degree is preferred.

Experience: Three (3) years of administration of a program, preferably in higher education or healthcare setting. Prior experience in data management, admissions or program coordination preferred.

Other: May consider a combination of directly related experience and education.

Knowledge, Skills, and Abilities:

• Knowledgeable and highly proficient in MS Office (Word, PowerPoint, Access, Excel, Forms, Teams), SurveyMonkey, and Eventbrite preferred. Ability to be proficient in Blackboard, Constant Contact, Web CPI, and CORE ELMS.
• Ability to work in a fast-paced environment, and learn and adapt to existing processes, procedures, and systems.
• Demonstrate strong organizational skills, time management skills, and attention to detail.
• Ability to work independently and problem-solve with minimal supervision with skill in exercising initiative and resourcefulness.
• Ability to communicate clearly and effectively, in a professional manner, both orally and in writing with a variety of people internal and external to the organization.
• Excels as a team player.
• Willingness to manage multiple tasks at once and adhere to guidelines and deadlines.
• Ability to generate reports in an organized manner. Highly skilled in managing large amounts of data, and related software applications preferred.

Hiring Range: Mid-$50,000s - $60,000s, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

UMB employees are strongly encouraged to follow all CDC recommendations related to COVID-19 vaccinations and booster doses. Employees whose job duties require them to work in clinical settings or at clinical or field sites continue to be subject to the vaccine requirements of those sites. For additional information on protocols and exemptions, please visit the COVID-19 website.